Project & financing
Approval/financing decision, project and account codes, allocation and available appropriation.
Public investments • practical process
Payment Process
Clear stages and core document categories supporting lawful, secure and timely payment of project expenditure.
The applicable process depends on the funding source, approval or financing decision, legal commitment and instructions of the competent authority. The file must enable complete matching of the physical and financial scope.
Core stages
Confirmation of financingProject, code, approval/financing decision, available appropriation and competent account.
Verification of the legal commitmentContract, award or other legal basis and documentation of the preceding procedure.
Acceptance and submissionInvoices, acceptance records or certificates, payment request and supporting evidence.
Administrative and financial checksVerification of completeness, legality, regularity, eligibility and arithmetic accuracy.
Clearance and paymentFinal determination of the payable amount, required acts, bank payment and recording.
Main document categories
Procurement & implementation
Decisions, contract, guarantees where required, acceptance documents and evidence of delivery.
Invoices & beneficiary details
Invoices or equivalent documents, tax/social-insurance clearance where required and a verified bank account.
Important: this is an indicative list. Each submission must follow the document checklist applicable to the type of expenditure and the project’s funding framework.